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CVM GSA Travel
Fund Guidelines
Purpose:
The CVM GSA seeks to aid graduate students in their professional
activities. The purpose of the Travel Fund is to subsidize, not
reimburse, students for their participation at professional meetings.
Eligibility
A. Eligibility for funding is based on participation at a
professional meeting.
Funding is allotted based on the following criteria:
1. Presentation of a paper/poster by the applicant
2. Discussant on a panel or round table
3. Workshop director or moderator
4. Presentation of original work
5. First author on the abstract
NOTE : There are many
conferences which students are invited to attend due to their classroom
or research achievements. Despite this honor, the Travel Fund is limited
and must, therefore, restrict funding to only those who meet the above
criteria.
B. The CVM GSA is authorized to make only one allocation per
student per academic year.
Procedures
A. Travel Fund applications and expenditure vouchers
are available from your CVM GSA officers and online at the CVM GSA web
site (http://clubs.ncsu.edu/cvmgsa/).
B. The Travel Fund application must be received by
the CVM GSA officers. The applicant will be notified via letter upon
receipt of the application by the officers.
C. The student must submit a GSA expenditure voucher
and ORIGINAL receipts within two weeks of his/her return to NCSU. Due to
various changes in bookkeeping regulations, photocopies of receipts are
no longer acceptable for submission.
D. In addition to the travel voucher, one of the
following MUST be submitted:
a. An abstract as it appears in the meeting/conference bulletin
b. A letter from the conference committee verifying your participation
in the conference.
The applicant will be notified upon receipt and satisfactory
completion of the expenditure voucher by the CVM GSA officers. Vouchers
missing any information will be returned to the applicant for completion.
Funding
A. No travel advances will be granted.
B. The CVM GSA Travel Fund will subsidize the
attended days of the meeting only.
C. The amount of reimbursement cannot be determined
until the end of the half year period, November 1- April 30 or
May 1- October 31 of the travel year, in which travel occurs.
D. Funding will be calculated using the following
criteria:
- The CVM GSA Travel Fund has a pool of $1,200.00 for each of the two
periods (total $2,400.00 per year) for all CVM GSA graduate students.
- These funds will be equally divided among all students traveling
that are in good standing with the guideline procedures.
- The amount of reimbursement will not be known to the students until
the end of the period when all students have submitted the Travel Fund
Application and the Travel Fund Voucher and funds have been equally
divided.
- The total reimbursement will NEVER exceed $250.00
per student.
E. Reimbursements for the travels costs will be
submitted to the University. You will receive a check from the University
in the mail. Allow up to two months for this to occur.
F. Falsification of applications or receipts will
result in denial of current or future subsidy while at NCSU.
Forms
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