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Officer's Retreat

8-19-07

• Introductions - Name games, problem solving games/activities

• Brief History of Habitat - described history of the founding of habitat

Some components of habitat include education and outreach and fundraising

Yearly events of NCSU habitat include Shack-a-thon, act-speak-build week, 5k race

• Broke into committees to discuss goals and plans for the upcoming year. Then discussed with the group.

GOALS AND PLANS

• Fellowship

  • Social Events

    • Hurricanes game

    • Dancing

    • Movie Night

    • Cookout/Tailgating

    • Baseball game (Durham Bulls)

  • Smaller events after workdays such as eating together

  • Get current organizations to donate more and find new organizations to donate food and other supplies

• Webmaster

  • Frequent updates including news and photos

  • CSS magic to address sizing issues

  • Officer profiles

  • RSS feed

  • Habitat dictionary

  • “How to” site/spotlight

  • Volunteer of the Month profile

  • Website donations for Shack-a-thon

• Fundraising

  • $30,000 goal

  • Grants

  • Raise money for break trips

  • Big sponsorships instead of many little ones

  • Everyone should contact fundraising about any contacts

  • Pokey stick eating competition?

  • Scrap wood birdhouses (potentially during shack-a-thon)

  • Deep fry anything?

  • Drag Queen Contest during Shack-a-thon

• Works projects

  • Divide responsibility

  • Have construction and deconstruction sites each week

  • Rotate more

  • Teach new skills at each all campus meeting

  • Gather Shack-a-thon wood

  • Clarify/revamp Shack-a-thon rules

  • Build Shack on Saturday so we can help other organizations Sunday

  • Have 2 spring break trips

  • Host more events during Act/Speak/Build week in the brickyard

  • Train new Works Projects officers for future years

  • Maintain/improve relationship with Wake County Habitat

  • Keep track of Volunteer hours

• Secretary

  • Maintain Listserve

  • Make sure the minutes are taken and get out quickly

  • Develop agenda for all campus meeting

• Tutoring

  • Maintain program

  • Make it more interactive

  • Enlarge tutoring program

  • Possibly add another location

  • More that just tutoring - field trips/build a haunted house during Boys and Girls Club Halloween activities

  • Find new and more habifacts

• Publicity

  • Increase participation

  • Get supplies (chalk, paint, etc) donated

  • Use the University sandwich boards and other signage

  • Have a brickyard recruitment table

  • Update the information trifold

  • Increase the local press coverage

  • Creative sayings on fliers throughout campus

  • Create facebook events

• Treasurer

  • Maintain and actual budget

  • Develop an accountability to stay on budget

  • Work on student government appropriations

  • Keep better break trip records

• Vice President

  • T-shirts - Long sleeve, shack-a-thon, officer

  • Maintain/develop Intramural sports program

  • Network and help other student organizations

  • Help out everyone

• President

  • Increase participation

  • Create winter and/or summer break trips

  • Help other student organizations

  • Communicate with other university habitat programs

    • Have fundraising competitions between the schools

  • Improve relationship with CSLEPS

  • Attend National Leadership Conferences

  • Apply/Get nominated for more awards

  • Keep Lisa in the loop of what you or your committee is doing

• Develop Co-Chair positions

  • Hold committee meetings with the co-chairs to discuss what they need to be doing

• August 27^th at 7pm is 1^st all campus meeting in the Walnut room of Talley

  • Co-chair signups

  • Officer introductions

  • Habitat Introduction

  • Home owner talk

  • Shack-a-thon

• Email Taylor if you have anything you want to do or cover at this meeting

• The will be an Officer's workday this Saturday August 25th

Shack-a-Thon Meeting

8-20-07

• What is shack a thon?

  • Build shacks in the brickyard to raise money for habitat

  • 16 shacks built and run by student organizations

    • The top four from the previous year get free wood provided by habitat

  • An informational meeting will be held after the All-Campus meeting on August 27^th

  • During the bidding the top 11 bidders will get a shack

    • Multiple organizations may team together to put in a larger bid

    • The bids can add up from previous years

  • Construction of the shacks takes place on Sunday

    • The habitat shack will be built on Saturday

    • During the build day members of habitat will assist other clubs during construction of their shacks

    • Works Projects is currently updating the shack-a-thon rules

    • Painting will be more regulated this year including painting tarps to prevent paint on the bricks

  • During the week the organizations panhandle for money

  • There must be one person in the shack at all times and at least 2 must spend the night in the shack

  • The wood pile and whack-a-shack will be roped off

  • Closed toed shoes must be worn during construction and deconstruction

  • Deconstruction will begin at 9 am on Friday

  • More restrictions will be placed on the vehicles allowed in the brickyard

  • At least 1 habitat officer and 2 other members must be in the shack at all times

  • Sign up for the habitat shack for officers will be during the 1^st all campus meeting

• A

• Individual roles in Shack-a-thon

  • Fellowship

    • Food and entertainment every night (Tuesday-Thursday)

    • Breakfast in the morning around seven (coffee and doughnuts?)

    • All campus meeting in the brickyard on Monday - home owner speaker, general overview

    • Entertainment ideas

      • NCSU Improv group

      • Drag queen contest

      • Ice cream

      • Cookout

      • Doughnuts

• Publicity

  • 4 am Tunnel painting

  • Chalking

  • Sandwich boards

• Fundraising

  • Combine with fellowship for food and entertainment

  • Get other supplies by 2 weeks before Shack-a-thon

• Education and Outreach

  • 1 Habifact must be on each shack

  • Contact Wake County habitat to get them involved

• Vice President

  • Contact alumni and write a thank you letter

  • Shack-a-thon t-shirts

    • Need a design

      • Ideas include tie dye and green

      • Submit ideas to Molly ASAP

• Treasurer

  • Everyday around 4 collect and count the money then take it to the bank

  • Each shack rolls their own coins

• President

  • Meet with campus officials to obtain proper permits and other official documentation items

  • Communication with everyone

  • Help out everyone

  • Hose for paint clean up? And provide tarps for painting

• Set up a Pay-pal or some other online donation process

• Have a vote box for best shack - no monetary award, just bragging rights

• Possibly have scrap wood birdhouses to sell or make and sell